The internet and wifi are two of the most important technologies small businesses should be making good use of to become competitive in the current business environment. However, it’s not enough to just use them. It’s also important to use them efficiently and find ways to harness the advantages they can bring at their optimum, especially if you are using a shared office environment.
Shared office environments typically mean having to share internet connection through WiFi. You need to work with others who are using the same office environment. Featured below are some tips you can use to harmoniously work with others in a shared office without compromising the efficiency of your business operations.
1. Get a dedicated connection if possible
If your business requires uninterrupted broadband service without speed and data limitations, it would be better to just get your own connection. Some shared office providers can offer this. If you already found a great shared office that does not offer such a service, you can just separately get your own internet connection, provided that the shared office provider agrees.
It’s highly likely that you can be allowed to have your own internet connection, and this is definitely an easy solution for you as a rent-paying residence, since many ISPs nowadays offer naked broadband programs which allow you to get connected without a contract or termination fees.
2. Use recent wireless technologies
To get the most of your wireless networks, you need to make use of recent wireless technologies, the latest as much as possible. This is not just about the hardware but also includes the need for the most recent software. Routers should have the latest firmware. Your computers should come with new wireless radios to make the most of the fast connections that can be achieved. Of course, this does not mean that you have to replace your equipment (or upgrade some parts) but just a reminder that if ever you are still in the process obtaining equipment for your shared office, it is highly recommended getting computers and other related devices that come with newer tech so you can get the most of your shared wireless network. Devices that still use wireless A, B, and G are already too old and slow for current use. Be sure to get only those that support wireless N and the newer wireless AC standard.
3. Watch out for Bandwidth-hogging apps
Sometimes the problem with your connection speed is in your computer. You may have apps or viruses that continuously consume your bandwidth. Be sure to get rid of all of these. Also, as much as possible don’t allow your apps to automatically update. You need to do this not only for your own benefit but also in consideration for the other users of the shared office space and shared internet resources. Don’t abuse the internet connection even if you are granted unlimited data. Don’t ever become the reasons for the internet speed considerably slowing down most of the time.
4. Find the right spot, get rid of interferences, and use repeaters if necessary
Many shared office environments are designed to ensure optimum access to wireless connections for all users. However, in case you happened to choose a shared office that needs improvement, it shouldn’t hurt asking for permission to do some slight rearranging so that you can get the best possible wireless connections as possible. Wifi connections can pass through walls or cubicles but there are things that can block or interfere with them. Microwave ovens, cordless phones, and bluetooth devices are some of the major culprits. If you are located near these devices, it would be better to ask for a different spot or to move things around so you can enjoy optimum wireless connections. If you are too far from the wifi router (but you can’t forego the shared office because of other major advantages), consider getting repeaters.
5. Address interferences among routers
Usually, shared office providers already know that they have to configure wifi routers (when there are several of them used in a shared office environment) in such a way that they don’t interfere with each other. There are times, though, when they use the same channels and are overlapping. The shared office provider may not be familiar with this problem. Hence, you need to raise this possible issue so a reconfiguration can be undertaken. Contact the person responsible for administering the wireless networks and ask if something can be done.
6. Help ascertain that your wireless network is secure and not abused
One of the advantages of working in a shared work environment is the possible camaraderie that can be established among people who don’t necessarily share the same line of work or industry. Not sharing the same field of endeavor does not mean that you can’t cooperate among each other to ensure a harmonious working atmosphere and efficient use of resources. If you notice that there are things that can be done to improve the security of the wireless networks you are using, feel free to raise it to the shared office provider and among the rest of the users of the shared office. Sometimes, there might be those who unwittingly cause bandwidth leaks. There are also times when the network has been compromised and parties not even belonging to the shared office are eating up the wireless bandwidth. It only makes sense working together to make sure that these don’t happen and that wireless resources are used efficiently and in their optimum condition. Also, you would ideally, want to have a password that isn’t too easy to guess but wouldn’t drive your new employees crazy.
7. If applicable, recommend a better broadband service provider
Lastly, if you notice that the shared office does not use a reliable and fast enough broadband service provider, don’t hesitate to suggest having it replaced with something better, something that offers unlimited data, reliable speed, and cost-efficient rates. It shouldn’t hurt trying this especially if you are 100% sure that the new company you are recommending is significantly better.