Being efficient is at the core of every business plan. You want to be profitable without forfeiting on the quality of your product or customer service. You need to save money but don’t want to cut corners. You take pride in the high standards that your business aspires to, and you don’t want to sully your company reputation in an effort to save money. The most effective way to find the perfect balance between efficiency and quality is to streamline your business functions. Take a look at some of these inspirational ways that you can make your business more efficient without taking a hit on your reputation.
Get Rid Of The Paper Trail
Streamlining your business is not all about saving money, it’s about saving time and making your employees days more productive. With online cloud storage solutions and server based document management systems there is very little need to have hard copies of every single invoice, contract and memo on site, kept safely in a filing cabinet never to see the light of day again. By removing the paper trail, you are saving time, money and effort. This is not to say that you will never see a piece of paper gracing your office ever again, but you can reduce your company’s paper usage drastically.
All Encompassing Software
Many offices use, for example, Microsoft for presentations, another software package for documents and something totally different again for databases. The lack of intuitiveness can lead to a lack of compatibility and numerous separate files needing to be linked manually. One solution is to select a software package that can provide your company with all the functions it needs.
A couple of decades ago, video conference calling was like something out of Star Trek, whereas now it’s the most common way of attending a business meeting. You can develop unified communication solutions to change your desk phones into a complete package of web calls, video chats, instant messaging and of course the standard telephone. By having all of this functionality in one place, you are using new technology to make your business communications simpler and streamlined.
As your business grows, so do your administrative tasks. Getting bogged down in the nuances of payroll and paperwork can prevent you from implementing the bigger picture of your business vision. Consider outsourcing these functions off site to an external company. This allows you and your staff to concentrate on your marketing strategy, financial forecasting and expansion plans. Outsourcing doesn’t have to be scary or mean relinquishing parts of your business to faceless external bodies. You are simply freeing up your time to focus on more company specific issues.
Streamlining your business is no easy task. You’ll need to take a step back and gain an overview of your business functions. Then, you can assess which areas of your company you can hone to save time, effort and money without surrendering the quality of your product, customer service or employee experience.