Getting a new office is a big step for any business. Whether it’s at home or in an office block. The same needs tend to apply but in different scales.
Regardless of whether you’re a fresh start-up or a business of multiple departments working together. You’ll still need at least one desk and a phone right, right?
Here’s what you’re going to need to make sure you’re not lacking anything in your new office.
The place itself
The most important thing to consider is the place itself. Not all businesses have a need for the same kind of space. If you make use of remote working and Cloud computing systems, coworking space might be all you need.
If you have employees that need their space, then make sure the place you get is within a decent commuting distance. If you can’t meet your needs in renting new spaces, consider other organisations that have space for rent beside their own, too.
As for the workspace itself, you need to make sure that it accommodates the needs of the worker. That means that desks need to have the space for their whole set-up.
Taking their health into consideration is important as well. Don’t just get any old cheap chairs. Look for seats more ergonomically suited to reducing their chances of repetitive strain down the line.
An office doesn’t just provide a place for people to work, however. It also sets them up with an infrastructure to meet their business needs.
This can mean a filing system that’s accessible and easy to navigate. It might also mean stocking it with essential tools like a Ricoh photocopier, printer and scanner.
One thing that can lead to a lot of wasted time is ill-organised supplies. It might sound like a small deal, but those trips to the shop add up in real time missing out of the day. Keep things efficient by keeping supplies well organised. Taking stock of them means it’s easier to track when you’re in need of more.
Restocking them can be done semi-regularly all at once instead of every time you run out of one thing or another.
Another thing that needs serious consideration is the kind of hardware that the business is going to need. A lot of businesses can run just fine on one or two laptops.
The employees can even use their own if they’re remote working. But as businesses grow, they tend to need more along the lines of storage. This can mean physical servers or Cloud based services.
It’s a good idea to not only gauge your need accurately but think about what you might need as you expand in future.
One cost that needs to be taken into account is the kind of communication that your business has need of.
For example, a lot of businesses are cutting the full costs of a phone line by using the internet for phone calls as well as fax.
Consider the costs of communication in your office and how you keep all the functionality for less of the price.
Featured image at Pixabay